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By Meet&Co | 30 November 2023 | 0 Comments

Top 8 Conference Room Design Tips for Small Spaces

If you had the chance to design a conference room, what would it be? 

Imagine a spacious conference room bathed in natural light, with an imposing, polished rectangular conference table as its centerpiece. Around the table, high-backed office chairs provide comfort and support, while a state-of-the-art projector screen facilitates presentations. 

This is a modern conference room setup. However, not every office is blessed with ample square footage. For those working with limited space, creating an effective and inviting meeting room may be more challenging. 

A good conference room is the bridge of effective communication and collaboration. The design and layout of a conference room set the stage for everything carried out within it. In terms of small spaces, conference room design needs to make the most of available space and have all the essential equipment and facilities that participants are likely to need. The most important thing is to keep productivity in mind. 

Here are 8 tips to help you craft a comfortable and productive meeting space. 

8 Small Conference Room Design Ideas for a Productive Workspace 

1. Harness the Power of Modular Furniture

conference room design nesting tables

When designing a small conference room, flexibility is key.

Modular furniture is flexible, adaptable, and multifunctional. They can be easily rearranged and reconfigured to suit different meeting sizes and seating arrangements. Whether it's a small brainstorming session or a larger presentation, the flexibility of modular furniture allows you to adapt the space to accommodate different types of gatherings. 

They often serve multiple purposes, maximizing the value of your small conference room. For example, nesting tables allow for a variety of setups, and when not in use, they can be stored compactly, freeing up space for other activities and maintaining an uncluttered environment. Ottomans can double as side tables or additional seating. 

Additionally, modular furniture can also help create a more collaborative atmosphere in small meeting rooms. The ability to easily rearrange the furniture can encourage people to move around and interact with each other, contributing to more productive meetings. 

2. Invest in High-Quality Equipment 

conference room design

Technology plays a vital role in modern conference rooms, ensuring effective communication, enhanced collaboration, and a professional meeting experience. 

Invest in high-quality audio and video conferencing systems to ensure smooth remote collaboration. Make sure that these systems are up-to-date and user-friendly, making it easy for everyone to operate the equipment and avoid technical glitches during the meeting. 

It's also important to ensure that your conference room is equipped with essential cables and adapters for laptops, tablets, and other devices.

To create a clean and flexible space, consider incorporating wireless A/V equipment for added flexibility and convenience. This approach not only declutters your space and makes it feel more spacious but also simplifies setup and takedown.

3. The Magic of Color and Lighting

coco meeting room table

Color psychology can be a powerful tool in maximizing the perceived spaciousness and overall feel of a small conference room. Light colors, such as whites, beiges, and pale pastels, create an illusion of openness and lightness, making the room larger and brighter.  

In contrast, darker colors can make a room feel smaller and more cramped. As such, avoid using dark colors on walls or large furniture pieces, as they can absorb light and make the space more oppressive. 

Strategic lighting placement can further enhance the sense of spaciousness. Maximize natural light wherever possible, keeping windows unobstructed to allow sunlight to flood the room. 

Artificial lighting should complement natural light, not compete with it. Layer different types of lighting (ambient lighting, task lighting, and accent lighting) to create a well-balanced and inviting space.

4. Use Natural Light Whenever Possible

reco conference table

Nobody wants to stay in a dark, confined conference room while being asked to brainstorm brilliant ideas or make great presentations. 

Natural light can make the space feel larger and more inviting. Make sure to keep the windows uncovered. You can also use sheer curtains to diffuse harsh sunlight and make it more comfortable. 

If your conference room has no windows, consider incorporating glass partition walls. The transparent nature of glass allows for more natural light, making the room feel open and brighter. Glass partitions come in a wide range of materials and styles, allowing you to choose the ideal soundproofing and privacy level for your needs. 

Dive deeper: 

Office Glass Partition Walls: A Simple Guide 
6 Easy and Stylish Glass Partitioning Ideas for Your Workplace

5. Keep Noise to a Minimum

A high level of noise has a negative impact on the working environment inside and outside the meeting room. So it's important to minimize noise to ensure focused discussions and clear communication. 

Consider soundproofing the walls, ceiling, and floor of the conference room to reduce noise. Soundproofing materials like acoustic panels and soundproof curtains can effectively absorb and dampen sound waves. 

Sound-absorbing carpeting or rugs can help as well. They can also enhance the aesthetics of the meeting space. 

6 Consider Using Office Meeting Pods 

office pods

Soundproof meeting pods are a versatile and flexible solution for small offices that need to create private and acoustically isolated spaces for meetings, phone calls, and focused work. 

Office meeting pods are modular and easy to move, allowing for flexible placement and configuration in small offices with limited space. The quiet and private environment they provide can significantly enhance productivity and focus. By minimizing distractions and interruptions, these pods allow individuals to focus on their tasks, leading to more efficient work, increased satisfaction, and better results.

From a cost perspective, meeting pods are easy to install and move, eliminating the need for extensive remodeling or structural changes. Better still, they can be used for a variety of purposes beyond meetings and phone calls. Employees can use them as private workspaces, brainstorming rooms, or even relaxation areas, providing versatility and maximizing their value within the office.

7. Scaling Furniture and Embracing Minimalism

training desks

Don't try to cram too much furniture into a small space. This will only make the conference room feel smaller and more cluttered. Instead, choose furniture that is appropriately sized for the room.

Embrace a minimalist approach to décor, choosing furniture that boasts clean lines and uncluttered surfaces. Avoid over-decorating or adding unnecessary accessories that can make the room feel heavy and overwhelming.

8. Add Natural Elements and Personal Touches

glass partition walls

Introducing natural elements such as potted plants and greenery to bring life and vitality to your small meeting room. Plants not only elevate the visual appeal but also contribute to better air quality.

You can personalize the space with carefully curated accents that reflect your company's culture and brand identity. Display artwork or company memorabilia to add depth and character to the space.

4 Small Conference Room Tables for Effective Meetings 

1. Reco Wood Conference Table 

Simple yet stylish. Available in different designs and sizes. 

reco meeting table

2. Astra Modern Conference Table with Built-in Cable Management & Desk Track Sockets

Modern design. Available in various sizes. 

modern conference table

3. Coco White Meeting Room Table 

Minimalist design with a wood tabletop and handy hooks for bags or headphones. 

coco conference table

4. Meetco Portable Nesting Table Flip Top Training Desk 

Easy to move and can be stored compactly. Allows for various seating arrangements such as U-shaped layout, circle layout, and hollow square layout. 

nesting desks


There is no one-size-fits-all solution when it comes to conference room design as every business may have its own standard and specific requirements. Our 8 tips help you gain a better understanding of the essentials, leading to ideal conference room design ideas that can transform your room into a functional, inviting, and inspiring space.

Ready to upgrade your conference game? Partner with our expert team at Meetco Furniture for tailored solutions that meet your unique needs. With over 10 years of experience, we specialize in creating and customizing furniture and workplace solutions that align seamlessly with your vision. Contact us today to schedule a consultation. Even the most compact spaces can be transformed into effective meeting hubs with thoughtful planning and creative execution! 

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